Secure, Compliant Payments Built for Healthcare Providers
Wingman Payments helps you collect from patients and responsible parties—securely, reliably, and without the confusion of traditional merchant services.
Payment Solutions For Health Care Providers
The healthcare industry has unique payment challenges that retail-focused payment processors simply can’t handle. Practices must collect co-pays, deductibles, and other patient-responsible payments while adhering to strict compliance standards like HIPAA and PCI-DSS. Outdated or insecure payment tools can put patient data at risk and expose practices to costly non-compliance fees.
Wingman Payments acts as a dedicated partner, not just a processor, to healthcare practices with our three-step service plan:
- Assess Your Specific Setup and Workflow: We learn how you invoice, collect, and process payments.
- Recommend the Right Tools for Your Office: For example: terminals, cloud integration, ACH invoicing, and dual pricing if desired.
- Support You with Compliance, Billing, and Recurring Needs: We install, train, and support your team year-round.
Our solutions protect patient data, streamline billing, and automate payment collection, allowing your team to focus on what matters most: providing excellent care.
They Helped Us Get Compliant, Improve Cash Flow, and Lower Our Fees
“Wingman Payments helped us offer email and text payment links—and our responsible party collections improved immediately.”
— Billing Coordinator, Alpharetta Practice
What We Offer
Core Tools for Healthcare Payments
Wingman offers a suite of secure and efficient payment tools that support your practice without complicating it.
Dejavoo P Series + Cloud
Secure Office Checkout:
Provides HIPAA-friendly, patient-present terminals that accept modern payment methods like Apple Pay and Google Wallets.
ACH Invoicing & Links
Remote Billing:
Allows you to email or text invoices with secure payment links to responsible parties, simplifying remote payment collection.
Recurring Payments
Automated Billing:
Automate payments for wellness plans, memberships, or payment plans, reducing missed payments and administrative effort.
Dual-Pricing or Cash Discount
Margin Protection:
Legally and transparently offer patients a different price for card payments versus cash, helping to protect your practice’s profit margins.
Compliance & Transparency Built In
Wingman prioritizes security and compliance, so you don’t have to.
PCI Concierge Service
Wingman’s experts handle the technical work of PCI-DSS compliance for you, minimizing your risk and stress.
HIPAA Best Practices
They ensure your payment systems follow HIPAA best practices for protecting patient data, from encryption to network segmentation.
Problems We Solve
Wingman Payments directly addresses the key payment challenges that distract healthcare providers and jeopardize security.
Insecure, Non-Compliant Payment Tools
Using retail-grade terminals leaves patient data vulnerable and exposes practices to HIPAA violations and PCI non-compliance fees. Wingman provides secure, HIPAA-friendly terminals and expert compliance support.
Difficulty with Remote Billing and Invoicing
Chasing down payments and managing invoices is a time-consuming task for front-desk staff. Wingman’s ACH Invoicing and Links allow practices to easily bill responsible parties remotely via email or text.
Frustrating Non-Compliance Fees
The complexity of PCI and HIPAA compliance can lead to costly penalties. Wingman’s PCI Concierge Service handles the technical compliance work, giving practices peace of mind.
Inefficient Management of Recurring Payments
Managing wellness plans or other recurring payments manually is a burden. Wingman’s automated recurring payment tool simplifies billing and ensures consistent revenue flow.
Eroding Profit Margins from Card Processing Fees
Processing fees can significantly impact a practice’s bottom line. Wingman’s Dual-Pricing or Cash Discount options help protect margins by offering patients a transparent choice in payment methods.
FAQ
Can I invoice patients or responsible parties via ACH?
Yes—our system includes email and text link invoicing with the customer option to pay with ACH or Card.
Is your setup HIPAA compliant?
Yes—we help configure devices, networks, and terminals with security in mind.
Can I offer card and cash pricing in a medical setting?
Yes. We help you implement dual pricing legally and clearly. (Exception: Insurance Payment Cards can’t be processed with Dual Pricing or Cash Discount.)
Will Wingman Payments install the terminals and train my staff?
Absolutely—we’re with you from install, train staff and provide ongoing support.
What Our Customers Say
Become a Smarter, Safer Practice
The Cheapest Credit Card Processing for Small Businesses
Wingman Weekly: What is the Cheapest Credit Card Processing for Small Businesses? What is the cheapest credit card processing option for small businesses? The simple answer is that it depends on many factors. What type of business do you own? How do you take...
Why are Credit Card Processing Fees so High?
Wingman Weekly: Why are Credit Card Processing Fees so High? Why are Credit Card Processing Fees so High? For many businesses across the United States, processing fees are a considerable monthly expense. Worse, processing fees are a monthly expense that seem to...
Merchant Service Quotes
Wingman Weekly: Merchant Service Quotes Merchant Service quotes vary from company to company. Larger companies have their prices listed directly on the page with little to no flexibility on price negotiation. In addition, these prices don't dive into the...
The Best Merchant Service Option for Small Business
Wingman Weekly: The Best Merchant Service Option for Small Business What is the best merchant service option for small businesses? The short answer is it depends on what kind of business you own. The longer answer is that no two businesses are the same when you...
Merchant Services
Wingman Weekly: Merchant Services When new businesses are in the process of preparing for opening day, merchant services is another tick on the checklist. More than likely, business owners used Google Search, looked through the top 3-5 options, and selected...
Affordable Credit Card Processing
Wingman Weekly: Affordable Credit Card Processing When new business owners sign up with their merchant service provider, they're promised affordable credit card processing. This was the case for Richard. He processed with his merchant service provider for four...
Owning a Business
Wingman Weekly: Owning a Business Owning a business isn't always smooth sailing. Problems arise, challenges rear their heads, and issues require troubleshooting. Bob, the owner of an ice cream shop, encountered such problems with his merchant service provider....
Hidden Fees
Wingman Weekly: Hidden Fees Customers often don’t expect hidden fees, and those fees can quickly create frustration. In 2023, AirBnB implemented "Total Upfront Pricing" because its customers were getting frustrated at "convenience" or "service" fees that hosts...
Curated Payment Solutions
Wingman Weekly: Curated Payment Solutions One advantage of Wingman Payments is that we offer curated payment solutions so that customers can do business how they want to. A portion of our clients came to us because they had a solution that was trying to fit a...
Payment Integration
Wingman Weekly: Payment Integration Building payment integrations directly into a Software as a Service (SaaS) makes the most sense. By embedding payments into the software, the customer stays within the same ecosystem instead of getting sent elsewhere for...









